Contract Management Expert (One vacancy)

Last date of application
 28-Nov-21 23:59 HR

JOB DESCRIPTION
CONTRACT MANAGEMENT EXPERT
CTD-STSU, MAHARASHTRA


 

1. POSITION VACANT: Contract Management Expert, CTD-STSU, Maharashtra

2
BACKGROUND:


About SAMS:
Strategic Alliance Management Services Pvt. Ltd. (SAMS) is a premier, multi-disciplinary, management consultancy, exclusively focused on servicing the needs of the Public Health and Development Sectors in India. SAMS is currently focused upon four principal practice areas, viz. Human Resource Consulting, Procurement & Supply Management (PSM), Capacity Building & Training and Management Consultancy Services.

Established in 1995, SAMS has been associated with a range of clients over the past 25 years which has included the best known, bi and multi-laterals, INGOs and NGOs in the country apart from the Government of India (GoI) and State Governments in the above sectors.

About The Union

The International Union Against Tuberculosis and Lung Disease (The Union) is an international scientific organization headquartered in Paris, France, since 1920. It is a federation and an institute and also one of the oldest International NGOs in the world. It has regional and country offices in Africa, Asia Pacific, Europe, Latin America, North America, and South- East Asia regions.

The Union South-East Asia (USEA) collaborates with MoHFW, India and operates on multiple large-scale grants for national Public Health programs, especially the National TB Elimination Program and the National Tobacco Control program, providing technical assistance, building capacity through its training courses, and conducting operational research to identify barriers and find local solutions.

SAMS has entered into a Joint Venture with The Union for the establishment of a State Technical Support Unit (STSU) in the state of Maharashtra, under Central Tuberculosis Division’s National Tuberculosis Elimination Programme (NTEP) for MoHFW.

About Project:

Central Tuberculosis Division (CTD), Ministry of Health & Family Welfare (MoHFW), Government of India (GoI) is implementing “Program Towards Elimination of Tuberculosis” funded by “International Bank for Reconstruction and Development” (IBRD), The World Bank to improve the coverage and quality of Tuberculosis control interventions in the private and public sector in nine targeted states of India.

In order to strengthen this initiative and intensify private sector engagement, establishment of National Technical Support Unit (NTSU) and STSUs in nine priority States have been considered to be key action points under institutional framework under NTEP.

“SAMS-Union” Joint Venture has been awarded the responsibility of establishing the STSU in Maharashtra. The STSU shall operate out of Pune and shall function with active support, supervision and monitoring by the NTSU.

3.  KEY RESPONSIBILITIES OF SAMS FOR ESTABLISHING STSU IN MAHARASHTRA:
Support the state in implementing the engagement of Service Providers: These Service Providers could be utilized to implement PPSA and any other partnership options as required by the state to provide various services in the TB care cascade for e.g., private sector engagement, community mobilization, etc.

(A) Contract Management:

The primary responsibility of the STSU is to support the State TB Cell in managing the complete cycle of engaging service providers through the stages viz.:

  • Finalization of area specific planning and strategies.
  • Define Performance indicators / measures for results-based contracting, development of the results-based contracts.
  • Cost/ contract value estimation based on the specific TORs.
  • Identification of suitable procurement process; and
  • Facilitation of the bidding / RFP process for PPSA contracting.


The STSU will also provide technical support to the state TB cell on-boarding of the agencies and the operational management of the contract through the contract duration, the mandated periodic performance reviews against indicators, validation of milestone achievement, accuracy of claims, submission of all documentation, etc.

(B) Monitoring and Evaluation:

  • The STSU will monitor the progress of contracted agencies on results-based outputs
  • Facilitate third party dipsticks of results (both quantitative and qualitative aspects) to avoid fraud and ensure transparency
  • Optimize use of Nikshay to review data for action
  • Obtain specified results
  • Work with the state to recommend payments to contracted entities in a timely manner based on results achieved

 

(C) Capacity Building and Technical Support: 

  • The STSU will provide technical assistance to contracted entities (as required), especially in the initial phase of engagement.
  • Most importantly, it will work with state to deploy dipstick surveys, qualitative assessments to review results of contracted agencies
  • It will analyse results and make recommendations for payments to agencies including PPSAs, laboratory networks, pharmacy chains, e pharmacies etc.
  • Technical support to public sector on process improvement
  • Communication

 

(D) Innovative Financing:

Facilitate support via innovative financing for implementation/ technical support etc. that is made available to the State from any donor or philanthropic institutions.

(E) Compliance / Grievance Redressal Mechanism:

STSUs may also support and facilitate the tabling and review of grievances received from parties. STSU shall only be responsible for executing due process. The Governing Committee / managing committees at the state level are the body mandated with reviewing and resolving grievances.

SAMS-Union JV is hiring a Contract Management Expert on a full-time consultancy basis for the STSU- Maharashtra to support implementation of NTEP with Central TB Division based out of Maharashtra.

4. JOB DESCRIPTION/ RESPONSIBILITIES:

Under the overall guidance and direction of Team Lead, STSU-Maharashtra the Contract Management Expert shall execute the following responsibilities:

Key Deliverables:
(1) Coordinate with the Procurement Cell of the National Health Mission at the State level to streamline the procurement process;
(2) Monitor the Contract Request Form vs. the Approved Budget allocated for the Projects and ensure that the Down-stream Contracts are issued within budget;
(3) Ensure the legality of contracts and their proper commissioning;
(4) 
Manage the contracting process in accordance with organizational /CTD guidelines and in a timely fashion;
(5) Coordinate with State TB Cell responsible for procurement on a regular basis and provide support in procurement process/contracts prepared by the state /districts;
(6) Support and supervise the procurement functions of the state TB Cell/ Districts to provide complete integrity and transparency;
(7) Perform periodic review of the procurement files and records maintained under different contracts of PPSA;
(8) Support the State TB Cell in managing Down-stream Contracts (district level) - development of Contracts, managing Suppliers, documentation, and MIS, ensuring timely reports from Suppliers, etc.

5. QUALIFICATIONS, EXPERIENCE AND COMPETENCIES:

Qualifications:

Master’s degree in Finance /Management/ PGDM (2 Years, full-time-AICTE approved)/ Commerce/ Economics)

Experience:
(1) 
At least five years of relevant experience in handling projects and procurement at State or National Level;
(2) Expertise in Project Management, Contract Management.


Skills and Competencies:
(1) Proven ability to communicate clearly;
(2) Ability to work effectively in a team;
(3) Critical thinking and problem-solving skills are essential;
(4) Excellent analytical and communication skills are essential;
(5) Strong collaboration skills and ability to work in cross functional teams;
(6) Excellent oral and written communication skills in English and working knowledge of local language in Maharashtra is mandatory;
(7) Communicates effectively and has strong written and verbal communication skills;
(8) Collaborates with internal and external stakeholders and has strong interpersonal skills;
(9) Excels at multi-tasking and has excellent project management, time management, and organization skills;
(10) Learns new skills and software quickly.

6. COMPENSATION OFFERED (INDICATIVE):

Gross monthly remuneration payable for this post shall be within the range of Rs. 80,000/- to Rs. 90,000/-, subject to withholding Taxes, as applicable. The remuneration will be decided based on the last drawn salary, experience, and calibre of the candidate.

7. NATURE OF ENGAGEMENT:
The selected candidate shall be appointed as a Consultant on a full-time basis for a fixed term assignment with Strategic Alliance Management Services Pvt. Ltd. (SAMS). The contract shall be valid for one year, and extendable up to three years based upon approval from Principal and candidate’s performance.

8. NUMBER OF VACANCIES: One

9. LOCATION:  Pune, Maharashtra

10. REFERENCE: CME-CTD-STSU

11. CONTACT INFORMATION:
Strategic Alliance Management Services Pvt. Ltd.
Principal Office
B-18, Sector-06, NOIDA
Gautam Budh Nagar, (U.P.) - 201301 
Phones: 0120-4161356; 0120-4161357; 0120-3511886


12. APPLICATION PROCESS:
Eligible candidates interested in this position are requested to urgently apply to https://recruitment.samshrm.com/JOBS/CTD, along with a cover letter highlighting their motivation to apply and suitability for the position, along with an updated resume, by or before November 28, 2021.


For further details please visit: www.sams.co.in or www.samsconsult.com