JOB DESCRIPTION
Procurement Assistant, 
Foundation for Innovative New Diagnostics (FIND) India, New Delhi

1. POSITIONS VACANT: Procurement Assistant, Foundation for Innovative New Diagnostics (FIND) India, New Delhi

2. ORGANIZATION BACKGROUND:

FIND, the global alliance for diagnostics, seeks to ensure equitable access to reliable diagnosis around the world. FIND connects countries and communities, funders, decision makers, healthcare providers and developers to spur diagnostic innovation and make testing an integral part of sustainable, resilient health systems. FIND is working to save 1 million lives through accessible, quality diagnosis, and save US$1 billion in healthcare costs to patients and health systems. FIND is co-convener of the Access to COVID-19 Tools (ACT) Accelerator diagnostics pillar, and a World Health Organization Collaborating Centre for Laboratory Strengthening and Diagnostic Technology Evaluation.

FIND India, with its office in New Delhi, is an independent non-profit organization created under Section 8 of the Indian Companies Act, 2013. The organization is dedicated to activities focused on introducing and expanding quality assured, rapid, accurate and accessible diagnostic solutions for several infectious and non-communicable diseases. FIND India has undertaken several projects focused on TB, viral hepatitis C, COVID-19, and Antimicrobial Resistance (AMR).

For more information about the organization, please visit http://www.finddx.org/

Project Background:

Airborne diseases including TB, in health care settings represent a major public health challenge. In 2010, National Airborne Infection Control (AIC) guidelines were adopted in India. These guidelines included specific policies for TB prevention and control in health care settings. However, the present uptake and implementation of these guidelines remains sub-optimal under the NTEP and NACP. The AIC guidelines assume greater importance with the recent Covid-19 pandemic. With the objective to improve outbreak preparedness, and control TB and other airborne infections at healthcare settings, the proposed activities are designed to ensure adoption of AIC practices at all nodal DR-TB facilities.

Further, with the adoption of “Test and Treat” policy by NACP the life expectancy of PLHIV has improved, which makes management and prevention of co-infections critical for the success of HIV program. With ART centers being overburdened and overcrowded in India, AIC becomes a core area of public health intervention to prevent transmission of TB and other airborne infections at these facilities.

The main objective of the program is improving outbreak preparedness of the healthcare facilities and controlling air-borne infections such as TB and COVID at healthcare settings, the proposed activities under the project will ensure adoption of AIC practices at identified nodal DR-TB facilities and associated ART centers. The project intends to lead to following outcomes:
(1) Reduced events of airborne disease outbreaks at healthcare facilities;
(2) Safe healthcare facilities that protect healthcare workers and patients against airborne infections;
(3) Reduced rates of HAI (Healthcare associated infections) especially TB and COVID;
(4) Improving access to TB services supporting mitigation of COVID-19 under NTEP;
(5) Improved reporting of IC indicators leading to early identification of outbreaks at healthcare facilities.

3. JOB DESCRIPTION/ RESPONSIBILITIES:

The Procurement Assistant shall be closely working with the Sr. Procurement Officer of FIND India and will have the following job responsibilities:

Key Responsibilities:
(1) Assist in preparation of specifications through market analysis and assist in vendor development and vendor management;
(2) Assist in preparation of ITB, RFQ and RFP and comparative statement, evaluation report. Assist in arrangement/co-ordination of purchase committee meeting;
(3) Assist in preparation of contract and purchase order and follow-up of purchase order up to payment;
(4) Assist in organizing and transmitting documentation to requestors related to offers, evaluation criteria, and correspondence with bidders;
(5) Assist in maintaining database and organizing vendor files, catalogues, technical literature and price information for ready access; Establish call-up system to follow up on procurement orders being held up;
(6) Assist in managing of purchase ordering process, examining, and analyzing adequacy of information ensuring that appropriate level of authorization is received prior to releasing the orders according to SOPs;
(7) Assist in maintaining database and organizing vendor files, catalogues, technical literature, and price information for ready access; establish call-up system to follow up on procurement orders being held up;
(8) Assist in analysis and evaluation of information regarding vendor performance about quality, price, delivery, and equipment, and ensure that it conforms to FIND supplier qualification operating procedure;
(9) Working closely with finance team to submit procurement-related invoices for payment processing along with supporting documents;
(10) Assist in maintaining good communication and coordination between all the stakeholders (i.e., CTD and procurement agency) and advise requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stage of the procurement cycle;
(11) Ensure regular update of a database of contract documentation, terms of references, list of suppliers of goods and services;
(12) Assure proper filing of all procurement related documentation;
(13) Perform other duties and responsibilities as required.

4. QUALIFICATION, SKILLS AND EXPERIENCE: 
     
Qualifications:
Applicant must have Bachelor’s degree in any field.

Experience:

Minimum five years of work experience in the field of project administration with emphasis on procurement and contract management.

Skills and Competencies

(1) Ability to communicate effectively in English and Hindi;
(2) Good communication and interpersonal skills;
(3) Strong presentation and organizational skills;
(4) Excellent computer skills, particularly in MS Office (MS Excel, MS Word, Outlook, Power Point);
(5) Ability and willingness to travel extensively (up to 30%), based on the need of the job.

5. NUMBER OF VACANCY(s): One vacancy

6. LOCATION: FIND India Office, New Delhi

7. COMPENSATION OFFERED:

The gross remuneration budgeted for the position is attractive and shall be commensurate with the qualifications, experience, and salary history, of the selected candidate.

8. CONTRACT TYPE AND PERIOD:

The successful candidate shall be issued an employment contract from the date of joining till December 31, 2023, and shall be renewable subject to satisfactory performance, project extension and fund availability.

9. REFERENCE: PRA-FIND

10. CONTACT INFORMATION:

Team SAMS
Strategic Alliance Management Services P Ltd.
1/1B, Choudhary Hetram House, Bharat Nagar
New Friends Colony, New Delhi 110 025
Phone Nos.: 11- 4081-9900; 4165 3612

11. APPLICATION PROCESS:

Eligible candidates interested in this position are requested to apply online to https://recruitment.samshrm.com/JOBS/FIND by or before May 9, 2022.